Centralized storage and management of comprehensive employee information and documentation
Employee Lifecycle Tracking
Monitor and manage employee journey from onboarding through career progression
Service Request Handling
Streamlined processing of employee requests and documentation needs
Organization Structure Management
Define and maintain clear organizational hierarchies and reporting relationships
Multi-location Employee Database
Unified database system supporting workforce management across multiple locations
Leave Management
Leave type configuration
Quota management
Policy automation
Balance tracking
Attendance Management
Multi-modal biometric integration
Seamlessly integrate various biometric devices for accurate attendance tracking.
Real-time presence marking
Instantly record employee presence for up-to-date attendance data.
Mobile attendance
Allow employees to mark attendance from their mobile devices for flexibility.
Geo-fencing capabilities
Ensure employees are within designated areas when marking attendance.
Shift Management
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Roster creation
Easily create and manage employee work schedules.
2
Auto-shift allocation
Automatically assign shifts based on predefined rules and preferences.
3
Shift rotation
Manage rotating shifts to ensure fair distribution of work hours.
4
Policy-based calculations
Automatically calculate overtime and other shift-related metrics based on company policies.
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Timesheet management
Efficiently track and manage employee work hours and tasks.
Contractor Administration
Contractor registration
Streamline the process of registering new contractors in the system.
Document management
Efficiently store and manage contractor-related documents.
Contract lifecycle tracking
Monitor the entire lifecycle of contractor agreements.
Performance monitoring
Track and evaluate contractor performance over time.
Blacklist management
Maintain a list of restricted contractors for future reference.
Compliance Tracking
Our comprehensive compliance tracking system ensures complete oversight of contractor requirements through a systematic process:
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Critical Parameters Setup
Configure and monitor essential compliance parameters including ESIC, PF, and PVC
2
Contract Validity Management
Monitor the validity of contractor agreements to ensure ongoing compliance
3
Documentation Management
Maintain a centralized repository for all compliance-related documents
4
Alert System Integration
Receive timely notifications for upcoming compliance deadlines
5
Compliance Monitoring
Access comprehensive dashboard view of compliance status across all contractors
Physical Access Control Module
Multi-location access management
Real-time authorization
Picture-based verification
Access logs
Integration with biometric devices
Gatepass Management
Visitor management
Efficiently manage and track visitors entering the premises.
Time/duration validation
Validate and control the duration of visitor access.
Access permissions
Set and manage specific access permissions for different areas.
Real-time tracking
Monitor visitor movements in real-time for enhanced security.
Payroll: Salary Processing
Our comprehensive payroll module ensures accurate and efficient salary processing across multiple companies, adhering to statutory compliance and tax regulations.
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Define Salary Structures
Create and manage flexible compensation frameworks to establish the foundation for payroll processing.
2
Configure Multi-Company Settings
Set up processing rules for different entities to ensure accurate handling of diverse organizational needs.
3
Ensure Statutory Compliance
Automatically align with regulatory requirements through built-in compliance checks.
4
Process Tax Calculations
Handle complex tax computations accurately with automated calculation features.
5
Manage Loan Processing
Track and process employee loans and deductions as the final step in the salary cycle.
Payroll: Compliance Management
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Statutory reports
Generate required statutory reports with ease.
2
Form generation (PF, ESI)
Automatically create necessary forms for PF and ESI.
3
Returns filing
Streamline the process of filing returns.
4
Compliance calendar
Keep track of important compliance dates.
5
Auto-report scheduling
Schedule reports to be generated automatically.
Travel Management
Travel requests
Streamline the process of submitting and approving travel requests.
Advance management
Efficiently manage travel advances for employees.
Multi-currency support
Handle expenses in various currencies for international travel.
Policy compliance
Ensure all travel requests and expenses adhere to company policies.
Approval workflows
Set up and manage approval processes for travel requests.
Expenses and Claims
Expense tracking
Monitor and record all business expenses in real-time with our intuitive tracking system. Categorize expenses automatically and maintain detailed spending logs for better financial control.
Receipt management
Digitize and store receipts securely with our smart scanning technology. Automatically extract key information and organize documents for easy retrieval and audit compliance.
Reimbursement processing
Speed up the reimbursement cycle with automated processing and direct deposit integration. Track payment status and maintain complete transaction history for all claims.
Policy validation
Ensure all expense claims comply with company policies through automated checks. Flag exceptions instantly and maintain consistent policy enforcement across the organization.
Approval matrix
Configure multi-level approval workflows based on expense type, amount, and department. Enable quick approvals while maintaining proper controls and accountability.
Our expense claims module streamlines the entire process from submission to reimbursement, reducing processing time and improving accuracy while ensuring complete policy compliance and transparency.
Canteen Management
Meal Scheduling
Efficiently plan and schedule meals for employees.
Coupon Management
Manage and track meal coupons for employees.
Automated Synchronization
Sync canteen data with other HR modules automatically.
Policy-based Benefits
Apply canteen benefits based on company policies.
Usage Tracking
Monitor and analyze canteen usage patterns.
Employee Self-Service Portal
Access and manage your HR information through our comprehensive self-service features.
Leave Applications
Submit and track leave requests easily
Attendance View
Check personal attendance records
Document Requests
Request necessary documents online
Profile Updates
Update personal information as needed
Manager Self-Service Portal
Team Management
Efficiently manage team members and their tasks
Approval Workflows
Handle approvals for various requests from team members
Performance Tracking
Monitor and evaluate team performance over time
Resource Planning
Plan and allocate resources effectively for projects
Team Calendar
View and manage team schedules and availability
Reporting and Visualisation
Our comprehensive reporting system provides all the tools you need for effective business intelligence.
Standard Reports
Access a comprehensive library of pre-built reports for common business needs
Custom Report Builder
Create tailored reports with our intuitive drag-and-drop interface
Dashboard Creation
Design interactive dashboards to visualize key metrics and trends
Data Export Capabilities
Export reports in multiple formats including PDF, Excel, and CSV
Scheduled Reports
Automate report generation and distribution on your preferred schedule
MIS & Analytics Module
Workforce analytics
Gain insights into workforce trends and patterns.
Attendance patterns
Analyze employee attendance trends over time.
Compliance metrics
Track and measure compliance across the organization.
Cost analysis
Analyze HR-related costs and identify areas for optimization.
Performance indicators
Monitor key performance indicators for HR functions.
Modular Architecture
Each module is designed to work independently or as part of the integrated suite, offering maximum flexibility while maintaining data consistency across the platform.
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Independent Functionality
Use modules separately
2
Integrated Suite
Combine modules seamlessly
3
Data Consistency
Maintain uniform data
4
Maximum Flexibility
Adapt to your needs
Deployment Options
Cloud-based deployment
Access your HR system from anywhere with our secure cloud-based solution.
On-premise installation
Install and manage the system within your own infrastructure for complete control.
Hybrid setup
Combine cloud and on-premise solutions to meet your specific needs.
Multi-location Support
WeFirst provides robust support for organizations with multiple locations, ensuring seamless HR management across all your offices.
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Centralized data management
2
Location-specific policies
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Cross-location reporting
4
Unified employee experience
Get Started with WeFirst
Discover how WeFirst modules can streamline your operations and transform your HR processes.